Free board template
The Condo Board Restoration Package
A quote on its own often isn't enough to get a board's approval. This is the structure we use for board packages. Copy it, fill in your building's details, and bring it to your board meeting.
No obligation · We reply within one business day
How to use this
Use it as your outline.
We use this six-part structure when we prepare a board package for a GTA condo corporation. Each section below says what it should contain and gives a line to fill in. When you're ready, we'll build the finished version for your building, with photos, scope, and pricing, at no cost.
The template
The six sections.
1. Summary
Two or three sentences a director can read in ten seconds. Say which common elements are affected (for example the entrance lobby, elevator halls, and common washrooms), what has happened to them (dulling, chips, or stains that cleaning no longer removes), and what you recommend: restoring the existing stone and tile instead of replacing it.
Fill in: [Building name] · [Corporation #] · Prepared [month/year]
2. The ask
State the decision so it can be moved and voted on: approval to restore [areas] and the total cost including HST. A board can vote on a clear number and scope. It can't vote on 'get it looked at.'
Fill in: Board approval to proceed with [areas], total cost [$X incl. HST].
3. Why restore now
Explain how the stone wears. Grit, foot traffic, spills, and years of cleaning products wear off the polish, open the grout, and let stains set in. Left long enough, the only option is replacement, at many times the cost, with weeks of demolition and common areas closed. Restoring now, while the stone can still be saved, brings the surfaces back, and a sealed finish is much easier to maintain. Paste in the restore-or-replace table below.
4. Scope and price by area
A table the board can approve line by line: each area, the work planned for it (anything from a deep clean and seal on sound tile to a full grind, polish, and seal on worn marble), and the price. Note any night work or work in stages so residents know what to expect. A price for each line lets the board decide without a second meeting.
Fill in: Area → Scope → Price (one row per common element)
5. Timeline and residents
How long the work takes, in what order, and how it's done floor by floor or overnight so lobbies, corridors, and washrooms stay usable. Boards approve faster when resident concerns are answered up front.
Fill in: [Duration] · [order of work] · [access and notice needed]
6. About the contractor and next step
A few lines on the contractor (years in business, similar buildings, warranty or maintenance options) and the one next step, whether that's a signature or a motion to proceed.
Fill in: [Contractor summary] · [warranty / maintenance plan] · [signature block]
Section 3, ready to paste
Restore or replace, side by side.
Paste this table into section 3. It compares restoring the corporation's existing stone with replacing it.
| Restore (recommended) | Full replacement | |
|---|---|---|
| Typical cost | A fraction of replacement | New stone plus installation |
| Timeline | A day for a counter, 1 to 3 days for floors | Weeks of demolition and rebuilding |
| Disruption | Low, we work around you | High, the room is out of use |
| Waste | No demolition debris; slurry is collected | Old stone goes to landfill |
| Result | Original stone, like new | New stone, new seams |
Next step
We'll build the finished package for your building, free.
Send the areas, a few photos, and any timing limits. We'll send back a finished board package with the scope, the schedule, and a clear price for your directors to vote on.